This is how you plan and choose the perfect activities during the conference

Teamwork

Are you sitting and planning the next conference, wondering what to fill today's agenda with, what to talk about, and especially what to do between meetings and how to wrap up the day?

In activities, it is truly a golden opportunity to bond the group and enhance collaboration. In fact, in most cases, it is the activities associated with the conference that tend to leave the strongest impressions and be the most memorable moments for the participants. So take the opportunity to fully utilize the conference facility and fill the day with suitable activities for the participants.

Most appreciate being able to let go of the performance pressures that everyday life usually entails, in order to collaborate and compete in a more playful manner. This is also the time for you as a manager to discover new abilities and strengths within yourself, as well as your employees, which hopefully will bring added value back in the more established and habitual environment.

The idea of arranging a conference outside your everyday work environment is to create greater engagement and mental activity for both the individual employee and the entire group.

The question is just: what are you going to come up with, and how should you think?

Customize the activities based on the participants and the purpose

When it comes to selecting activities related to the conference, the options are many. Commonly, as previously mentioned, people choose exercises that strengthen group cohesion and collaboration, which is typical if only employees are participating in the conference. Don't hesitate to arrange activities that are a bit more physical. Organizing a pentathlon, obstacle course, or any other activity that focuses specifically on collaboration is perfect.

If one does not want to dedicate the activities solely to team-building exercises, a good idea is to complement with other activities. At Hooks Herrgård, the options are plenty, and we also offer activities like wine tasting, golf, or a relaxing time in our spa. These can be good activities if other participants outside the company are invited to the conference. A recommendation is to try to plan for activities that not many have done before. This creates extra pleasant and strong memories from the day.

Don't let potentially bad weather dictate the plans

Outdoor activities are beneficial for both body and soul – regardless of the weather! There is no bad weather, just bad clothing. Right?

Through the right activities, participants develop as individuals, and it builds stronger teams, so it is important that the activities are well thought out. Why not combine this with fresh air in a picturesque environment?

The Importance of a Dynamic Agenda for the Day

A conference can, in short, be so much more than meetings and can, in many ways, do a lot of good for the organization. It can even become a whole experience, and often it is in the unexpected that the absolutely best ideas emerge.

With well-thought-out activities, you also keep the participants lively and alert. Therefore, for several reasons, it can be beneficial to take a break in the packed agenda that a conference usually entails, so plan for a dynamic and well-balanced agenda for the day. It will mean a lot and make a difference.

From experience, we know that a conference with meetings and lectures, interspersed with practical elements and exercises, contributes to an effective – and memorable – day for all participants.