Maximize the company's investment through smarter meeting strategies right at the next meeting
Smart meeting strategy
We Swedes sit in meetings about two days a week. Even more often if you are a manager. Half of all this time is used inefficiently, where as many as two out of three meetings are considered unsuccessful and 92% do something other than participate in the meeting. Surveys show this.
When we spend so much time in meetings, it is an advantage to ensure that every dollar the company spends on meetings is used in the best possible way and, above all, for the right purpose. Therefore, it is important to involve and activate the participants.
Five concrete tips that you can apply at your next meeting:
1. Start by setting goals
It is important to have a clear purpose for the meeting. Outline specific goals and show them to the participants when you begin the meeting and do not let the meeting end until you have collectively achieved the goals that were set before the meeting.
Consider what motivates your meeting, why you are having it right now, and what the meeting is supposed to solve.
2. Share your thoughts
Sit down and write down your thoughts and then email them to the participants. Involving everyone at this stage brings a range of benefits.
It gives participants a chance to prepare properly, it saves you time when the meeting starts, and it counteracts uncertainty and rumor spreading.
3. Activate all participants
By activating and involving all participants, you avoid “one man shows”. Guide the discussion well. With a structured meeting, you help everyone have their voice heard and partake in more smart opinions.
4. Plan some form of activity
Vary your meetings and conferences with some form of activity. It can be nice to recharge in order to focus again.
At Hooks Herrgård, we have long experience, and we can offer a wide variety of activities for all tastes and can help you find the right activities for your meeting. Read more about our popular activities here!
5. What does the history look like?
What has been good and less good in previous meetings? Outline these and learn from past experiences. In this way, you can easily get an overall picture of what to use and avoid for the upcoming meeting.